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# Configure Weekly Off & Leave Policy

**What is a User Policy?**

The **User Policy** allows administrators or authorized users to configure **weekly offs**, **holidays**, and **leaves** for individuals, teams, or the entire organization. These settings help automate employee availability and absence tracking across the system.
![Image 18G6Xfj](https://storage.crisp.chat/users/helpdesk/website/-/6/7/1/e/671eefeed0317800/image_18g6xfj.png)

**Overview**
* Displays a list of users along with the **Leave Policy**, **Holiday Policy**, and **Weekly Off Policy** assigned to each.
* Useful for quickly reviewing which user belongs to which policy.
**Leave Type**
Allows you to **create and manage different types of leave**, 
Ex:
* Sick Leave
* Casual Leave
* Emergency Leave
* Work From Home etc..
Each leave type can have its own settings (carry forward, encashment, Lapse etc.).**Leave Policy**
Used to **create and assign leave policies** for:
* Individual users
* Specific teams
* Entire organization
Leave policies are built by combining Leave Types with rules such as:
* Accruals - Leave that accumulates gradually as you work, based on a predetermined rate, rather than being granted all at once.
* Carry forward - Some organizations allow unused accrued leave to roll into the next year, while others enforce "use it or lose it" policies
* Negative balance - Occurs when an employee takes more leave than they’ve earned, resulting in a **negative balance**.
* Maximum limits - Refers to on how much leave an employee can accumulate.
**Holiday Policy**
* Define official **organization holidays**.
* Configure full-day.
* Apply to all users, specific teams, or individuals.
* Holidays reflect in user calendars and attendance tracking.
**Weekly Off Policy**
Create and assign **weekly off rules** for:
* Individual users
* Teams
* All users
Supports options for: 
* **Every week**, **Even weeks**, or **Odd weeks**
**Updates take effect the next day after creation or changes.**

---
**How to configure Leave Policy?**
**What is a Leave Policy?**
A Leave Policy defines how various types of leave (e.g., Sick Leave, Casual Leave, Emergency leave) are allocated and managed for users within the           organization. It allows you to set specific rules for leave usage, accrual, carry forward, and more — for individuals, teams, or the entire company.
![Image Lqgdt8](https://storage.crisp.chat/users/helpdesk/website/-/6/7/1/e/671eefeed0317800/image_lqgdt8.png =719xauto)


**Key Features:**
* Assign policies to individual users, teams, or all users.
* Attach multiple **Leave Types** to a single policy.
* Configure rules such as accrual, carry forward, encashment, and negative balance.
* Supports **Manual Grant** of additional leave by admin.
**How to Create a Leave Policy?**
1. **Go to:** `Admin Settings > Work Policy > Time Off > Leave Policies`
2. Click on **“Create New”.**
3. **Enter Policy Details:**
* Policy Name
* Select who it applies to: Individual User, Team, or All Users
4. **Add Leave Types:**
* Choose from available Leave Types (e.g., Sick Leave, Emergency Leave)
* Configure settings for each type (see below)**.**
5. **Save the Policy.**
6. The policy will now be applied to the selected users.

**What is Manual Grant?**
1. Admins can **manually assign extra leave** to a user outside the automated accruals.
2. This is useful for special cases such as: 
* Bonus leave
* One-time compensatory off
* Corrections or adjustments
3. Manual grants will reflect in the user's available leave balance immediately.

 **Important Notes:**

**Changes to policies will be reflect After one day.**
* Only **one leave policy** can be assigned to a user at a time.
* Leave types and balances are visible to users as per their assigned policy.
*  manual grants take **immediate effect**.

---

**How to configure Weekly policy?**

**Weekly Off Configuration**
The **Weekly Off** section enables you to define recurring days off for:
* Specific individuals
* Teams
* The entire organization
**Key Features:**
* Supports both **Every** **Week**, **Even Weeks**, or **Odd Weeks.**
* Can be tailored to user(s), team(s), or globally across the organization.
* Takes **effect after one day** from creation or updates.
* Automatically displays the weekly off starting **next day.**
![Image 5C3Bkk](https://storage.crisp.chat/users/helpdesk/website/-/6/7/1/e/671eefeed0317800/image_5c3bkk.png)

**How to Create a Weekly Off:**
1. **Navigate to: **`Admin Settings > Work Policy > Time Off  > Weekly Off Policies`
2. Enter the unique weekly off policy Name.
3. **Choose Weekly Off Day(s):**
* Select one or more days (e.g., Saturday, Sunday)
4. **Select Scope:**
* **Individual:** Assign to a specific user.
* **Team:** Assign to a specific department or group.
* **All Users:** Apply to the entire organizations.
5. **Save Configuration:**
* Changes will be saved and take effect from **the next day.**
![Image 1Kcd7Rk](https://storage.crisp.chat/users/helpdesk/website/-/6/7/1/e/671eefeed0317800/image_1kcd7rk.png)

**Important Notes:**

**Any creation or update to the Weekly Off settings will reflect one day later.**
* Users will see the assigned weekly off on their dashboard/calendar after the update cycle.
* Multiple policies can be created for different groups if needed.
* Weekly policies can be **cloned or reused.**

---

**How to configure Holiday Policy?**

**What is a Holiday Policy?**
The **Holiday Policy** allows organizations to define official holidays that apply to users, teams, or the entire organization. These holidays are reflected in attendance, leave management, and scheduling systems.
You can configure holidays annually and apply them based on specific user groups or departments.
**Key Features:**
* Add holidays for the full organization or selected users/teams
* Changes take effect one day after creation or update
* Visible in users' calendars and attendance views
![Image 1Yy6D0F](https://storage.crisp.chat/users/helpdesk/website/-/6/7/1/e/671eefeed0317800/image_1yy6d0f.png)

**How to Create a Holiday:**
1. **Navigate to:** `Admin Settings > Work Policy > Time Off > Holiday Policy`
2. **Click on “Create New” button**
3. **Fill in the Details:**
* Enter Unique Holiday Policy Name.
* Holiday Name (e.g., Independence Day)
* Date
* Applicable To: Individual, Team, or All Users.
4. **Save the Holiday.**
The holiday will now appear in relevant user's calendar and prevent regular work/attendance requirements on that day.
![Image N993](https://storage.crisp.chat/users/helpdesk/website/-/6/7/1/e/671eefeed0317800/image_n993.png =1026xauto)

**Updating or Deleting a Holiday:**
* Navigate to the holiday list.
* Click on the holiday you want to modify.
* Choose **Edit** or **Delete.**
**Changes will be applied after one day and reflected in the user interface.**

**Important Notes:**
* You can add holidays **in advance** (e.g., for the entire year).
* Users can view holidays in their calendar but **cannot delete or modify** them.
* Holiday policies can be **cloned or reused** each year to save time.

[How to apply Leave on Flowace?](https://help.flowace.ai/en/article/how-to-apply-leave-on-flowace-uymv2c/)

[How to configure Leave Aprroval?](https://help.flowace.ai/en/article/how-to-configure-leave-aprroval-1o141gz/)

[Leave Management FAQ](https://help.flowace.ai/en/article/leave-management-faq-qusq6u/)