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# How to apply Leave on Flowace?

## **How to Apply for Leave**
Applying for leave in our system is simple. Just follow these steps:

### **1. Go to the Leave Management Section**
* Open the **Leave Management** section from your dashboard.

### **2. Start a New Leave Request**
* Click on the **“Add Leave”** button under the **Apply Leave** tab.

### **3. Select the User**
* **Admins:** Can apply leave for **any user** in the organization.
* **Employees:** Can apply leave for themselves or others, depending on their permissions.

### **4. Choose the Date Range**
* Pick the **start date** and **end date** of your leave.
* The system will automatically calculate the **number of days** based on your selection.

### **5. Select the Leave Type**
* Choose the type of leave from the dropdown menu (e.g., **Sick Leave, Casual Leave, Earned Leave**).
* The system shows the **available balance** for each leave type.

### **6. Pick the Day Type**
* **Full Day** – Take the entire day off.
* **Half Day** – Take either **morning** or **evening** off.
    * You can apply **two half days** (Morning + Evening) on the same day.
    * If a half day is already applied, the full-day option will be disabled for that date.

### **7. Add a Reason**
* Enter a **short, valid reason** for your leave request.

### **8. Submit Your Request**
* Click **Save/Submit**.
* Your leave status will show as **Pending** until reviewed.
* The leave count will be **deducted** for the selected type.

## ${color}[#000000](**9. What Happens After You Apply**)

###### No Approval Flow Configured
* Your request goes directly to the **Admin**.
* The admin can:
    * **Approve** → Status changes to **Approved**
    * **Reject** → Status changes to **Rejected**, and the leave balance is **restored**.

###### Approval Flow Configured
* Your request is routed to the **designated approvers**.
* They can approve or reject it, following the same rules as above.

## ${color}[#000000](**10. Deleting Leave Requests**)
* **Pending Leave:**
    * Employees can delete their own requests.
    * Admins can delete anyone’s leave.
    * Leave balance is **restored**.
* **Auto-Approved Leave:**
    * **Past or Current Leaves:** Only admins can delete them.
    * **Future Leaves:** Both admins and employees (for their own requests) can delete.
    * Deleting restores the leave balance.

## ${color}[#000000](**11. Check Leave Transactions**)
Every leave action is recorded for transparency.
Here’s what you’ll see in the **Leave Transactions** log:
| Transaction Type | What It Means |
| ---- |
| **Leaves Allotted** | New leave credits added to your account |
| **Leaves Consumed** | Leaves you have used |
| **Manual Grants** | Adjustments made manually by the admin |
| **Carry Forwarded** | Unused leaves moved from the previous year |
| **Lapsed** | Expired leaves |
* **Positive (+)** → Leaves added or restored
* **Negative (−)** → Leaves used

## ${color}[#000000](**12. Manual Leave Adjustments**)
* If allowed by your company’s policy, admins can **manually adjust leave balances**:
    * Add extra leaves (**+**)
    * Deduct leaves (**−**)
* These changes are applied **immediately** and shown in your transactions.

![Imagednio4O 1T850Eq](https://storage.crisp.chat/users/helpdesk/website/-/6/7/1/e/671eefeed0317800/imagednio4o_1t850eq.png)


|| **Important Notes**
* The system blocks overlapping or conflicting requests (e.g., full day + two half days on the same date).
* Manual grants are one-time adjustments only.
* You cannot apply leave on weekly offs or holidays.
* Leave cannot be applied if there’s already a pending request for that date.

[How to configure User Policy – Weekly Off, Holiday & Leave Configuration?](https://help.flowace.ai/en/article/how-to-configure-user-policy-weekly-off-holiday-leave-configuration-78amfz/)

[How to configure Leave Aprroval?](https://help.flowace.ai/en/article/how-to-configure-leave-aprroval-1o141gz/)

[Leave Management FAQ](https://help.flowace.ai/en/article/leave-management-faq-qusq6u/)