Activity Report
Preview a sample report
See what an exported report looks like, using sample data:
Appears in the web app as Activity Report.
Available on: Standard plans and above
Who can use it: Admins
Where to find it: Reporting › Productivity › Activity Report
The Activity Report shows, second by second, what each member worked on during the day: every app, website and document they used, when they started and stopped, and whether that time counts as productive. Use it when you need the detail behind a member's productive, idle or away time.
What problem does this report solve?
A day's totals tell you how much time a member spent working, but not where that time went. This report lists every stretch of activity as its own row, with the app or website, the window title, the start and end time, the exact duration and its Productivity Type, so you can trace any total back to the activity behind it.
Use it to:
- See exactly which apps, websites and files a member used, and for how long
- Find where productive, unproductive, idle and away time came from in a member's day
- Check a member's timeline when a daily total looks too high or too low
How to generate the Report
- Open the report. Go to Reporting › Productivity › Activity Report.
- Choose your scope.
- Members: pick the member whose activity you want to see.
- Report Period: pick the start and end dates.
- Set the display options.
- Date Format: YYYY-MM-DD, DD-MM-YYYY or MM-DD-YYYY. It applies to the dates in the header, Session Date, Start Time and End Time.
- Shift Scope: Full Day (all hours worked, including time within and outside the shift window), Shift Hours Only (only hours worked within the shift window) or Session Hours Only (only hours worked within the session window).
- Leave and Holidays: Include Time Off Days (all working and non-working days, including leave days, holidays and weekly offs) or Exclude Time Off Days (only working days).
- Get the report.
- Download Report Now downloads a CSV straight away.
- Send via Email sends the report to your inbox.
The top of the exported file repeats your choices (Start Date, End Date, Generated At, Leave and Holidays and Scope), so anyone reading the file can see what it covers.
What each column means
Each row is one continuous stretch of activity in one window. A row ends whenever the member switches to another app, tab or window, or the window title changes.
Column | What it shows |
|---|---|
Member Name | The member's name. The heading uses your workspace's term for members, so your file may say Employee Name, Associates or similar. |
The member's email address | |
Member Id | The member's email address. |
Reports To | The member's manager. |
Session Date | The date the activity took place, in the Date Format you chose. |
Category | The category of the app or website, such as Communication or Design. Idle rows show Idle; Away rows show the reason, such as Offline Meet. |
App Title | The title of the window or browser tab. |
Activity Text | The website address for browser activity, or the program or file path for desktop apps. |
Process Name | The program that was running, such as chrome.exe or Figma.exe. |
Activity Type | Active, Idle or Away. |
Start Time | The date and time the activity started, to the second. |
End Time | The date and time the activity ended, to the second. |
Total Hours (HH:MM:SS:MS) | How long the activity lasted, as hours:minutes:seconds, with milliseconds after the dot (for example, 00:15:00.602). |
Productivity Type | Productive, Unproductive or Neutral, based on the app or website. |
How the numbers are calculated
TOTAL HOURS
End Time − Start Time
Flowace measures each activity to the millisecond. Start Time and End Time are shown to the whole second, so subtracting them by hand can differ from Total Hours by up to one second.
TIME BY PRODUCTIVITY TYPE (WHEN YOU TOTAL A DAY)
Σ Total Hours of the rows with that Productivity Type
The report lists individual activities and does not add them up. To total a member's day, add up Total Hours for each Productivity Type. Idle rows show - and stay separate from Productive, Unproductive and Neutral time.
Worked example
Priya Sharma (reports to Karan Malhotra) starts work on 21-09-2026. Her first five rows look like this:
Start Time | End Time | App Title | Productivity Type | Total Hours |
|---|---|---|---|---|
09:31:12 | 09:31:13 | LoggerStart | Neutral | 00:00:01.214 |
09:31:13 | 09:37:26 | Mail - Priya Sharma - Outlook - Google Chrome Productive | Productive | 00:06:12.448 |
09:37:26 | 09:39:01 | design-reviews (Channel) - Slack | Productive | 00:01:35.310 |
09:39:01 | 09:54:01 | Meet - Loyalty App MVP Daily Stand-up - Google Chrome | Productive | 00:15:00.602 |
09:54:01 | 10:36:00 | Loyalty App MVP - Checkout Flow - Figma | Productive | 00:41:58.736 |
Total | 01:04:48.310 |
Productive time = 00:06:12.448 + 00:01:35.310 + 00:15:00.602 + 00:41:58.736 = 01:04:47.096. Adding the 00:00:01.214 of Neutral time gives 01:04:48.310, which matches the clock from 09:31:12 to 10:36:00 to within a second.
The Figma row shows the rounding at work: 09:54:01 to 10:36:00 is 41 minutes 59 seconds on the clock, and Total Hours is 00:41:58.736 because the start and end fall part-way through a second.
In the report, that Figma activity appears as one row:
Member Name | Session Date | Category | App Title | Activity Type | Start Time | End Time | Total Hours |
|---|---|---|---|---|---|---|---|
Priya Sharma | 21-09-2026 | Design | Loyalty App MVP - Checkout Flow - Figma | Active | 21-09-2026 09:54:01 | 21-09-2026 10:36:00 | 00:41:58.736 |
Summing up all 78 of Priya's rows for 21-09-2026 by Productivity Type gives her full day:
Productivity Type | Total Hours | Decimal hours |
|---|---|---|
Productive | 07:53:22.575 | 7.89 |
Neutral | 00:49:04.923 | 0.82 |
Unproductive | 00:00:43.255 | 0.01 |
(Idle) | 00:33:16.759 | 0.55 |
Total | 09:16:27.512 | 9.27 |
The total matches her day on the clock: from 09:31:12 to 18:47:39.
Analyse this report with AI
Want quick insights such as where each member's unproductive time went, or which apps take up most of the day? Click Download Report Now and attach the CSV to ChatGPT, Claude or Perplexity using the links under the export buttons.
Use default prompt or try asking: "For each member and day, total the Productive, Neutral, Unproductive and Idle time, then list the five apps or websites with the most Unproductive time."
FAQs
- Why does the same app appear on many rows?
A row ends whenever the member switches app, tab or window, or the window title changes (for example, when a Slack channel shows an unread message). Add up Total Hours by App Title to see the full time spent in one app.
- Why is Productivity Type - on some rows?
Those are Idle rows. Idle time has no Productivity Type, so it stays out of Productive, Unproductive and Neutral totals.
- Can I see work done outside a member's shift?
Yes. Choose Full Day under Shift Scope to include all hours worked, within and outside the shift window.
- Why doesn't a member appear on some dates?
With Exclude Time Off Days, leave days, holidays and weekly offs are left out. Choose Include Time Off Days to see every day in the period.
Related Articles:
Need more help? Reach out to support@flowace.ai and our team will be happy to assist.
© Flowace Technologies Pvt Ltd | flowace.ai
Updated on: 28/09/2026
Thank you!