Default Settings: Set Your Organization’s Defaults

Set time zone, work time, timesheet rules, monitoring and project options once, so every new member starts with them.

Item	Details
Feature area	Admin Settings
Who can set it up	Organization owners and admins
Where to find it	Admin Settings › Default Settings

Default Settings holds the starting settings for your organization. It has three tabs: General Settings, Timesheet & Monitoring and Project & Tasks. Set them once here, and new members begin with the same experience instead of being set up one by one.

When to use this page

Before you onboard people. Set the time zone, weekly off days and work time so new members start with the right schedule.
Keep onboarding consistent. Choose timesheet, idle and monitoring rules once for everyone who joins.
Match your own terms. Rename modules so Flowace uses the words your company uses.
Set up project tracking. Decide whether members pick projects, tasks and subtasks when they track time.

The Default Settings page at a glance

Features are grouped in two sections. Each feature has a toggle, a short description and a Learn More link

Tab	Use it for
General Settings	Organization time zone, calendar, weekly off days, work time and module names.
Timesheet & Monitoring	Timesheet rules, idle and away time, and monitoring.
Project & Tasks	Project, task and subtask selection, and archiving of projects.

Applies to new users
A note at the top of every tab reads: “Changes will only apply to new users. Existing users will retain their current settings.” To change settings for someone who has already joined, use Admin Settings › Permissions.

How to set your defaults

Open Feature Permissions:

Open Default Settings. Click your profile name at the top right and select Admin Settings > Default Settings.
Set General Settings. On the General Settings tab, choose the Organization Time Zone, Organization Calendar, Weekly Off days and Organization Work Time.
Rename modules if you need to. Turn on Rename Modules, then type the Display Name you want next to each section.
Set Timesheet & Monitoring. Open the Timesheet & Monitoring tab. Turn on the settings you want under Timesheet, Idle and Away Time and Monitoring, and set any days or minutes they ask for.
Set Project & Tasks. Open the Project & Tasks tab and turn on the project and task options you want. If you turn on Periodic Archival of Projects, enter the number of days.
Save. Click Save on each tab where you made changes. Cancel discards them. Save stays greyed out until something changes.

The settings, tab by tab

General Settings

Setting	What it does
Organization Time Zone	Sets the default time zone for tracking, timestamps and reports. Example: UTC+05:30, Asia/Kolkata.
Organization Calendar	Sets how your year is counted for reports, leave and dashboards. Example: Financial Year.
Weekly Off	Sets the non-working days. Even Week and Odd Week have their own day buttons, so the two weeks can differ. A Configure for teams/users link sits beside it.
Organization Work Time	Sets the start and end of your standard workday. Example: 10:00 am to 07:00 pm.
Rename Modules	Turn it on to show your own names. A table lists each Section and its Display Name, for example L1 as Workspace, L2 as Client, L3 as Project and employee as Associate.

General Settings, with time zone, calendar, weekly off days and work time

Timesheet & Monitoring

Setting	What it does
Privacy Mode	Lets members pause tracking. Paused time is left out of reports. (Available on the interactive app)
Delete Timesheet	Lets members delete their own timesheet entries.
Lock Timesheet	Locks entries older than the number of days you set. Example: Older than 7 days.
Idle Alert	Warns a member shortly before they are marked idle.
Idle Interval	Sets how many minutes without activity count as idle. Example: Interval 5 mins.
Track cursor and keypad activity	Measures how active a member is. It does not record what is typed.
Enable Screenshots	Captures screenshots at the interval you set. Example: Interval 5 mins.

Privacy, Idle, Away Time, and more

Projects & Tasks

Setting	What it does
Enable Project Selection	Lets members choose a project when they track time.
Enable Task & Subtask Selection	Lets members go further and choose a task or subtask.
Periodic Archival of Projects	Archives projects that have been inactive for more days than you set. Example: Greater than 90 days.

Projects & Tasks Settings

Good to know

These defaults apply to new users only. Existing users keep their current settings.
To change one user’s settings later, go to Admin Settings › Permissions. Use Default Settings to set things up once for everyone who joins.
Screenshots and activity monitoring can require employee consent and a privacy notice, depending on where you operate. Check your local rules before you turn them on.
Names, days, times and values shown in this article are examples. Set them to suit your company policy.

FAQs

Do these settings change what existing members already have?

No. They apply to new users only. Existing users keep their current settings.

How do I change the settings for one person?

Go to Admin Settings › Permissions and change that user’s settings there.

Do I need to set up every tab?

No. Set only the tabs you need. Each tab has its own Save button.

Where do I turn features on or off?

Use the Feature Permissions link at the top right of Default Settings. See the related article below.

Need more help? Reach out to support@flowace.ai and our team will be happy to assist.

Updated on: 11/11/2026

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