Early Logout Alert
Alert type: Attendance
Schedule: Daily/Weekly Notification
Available on: Basic and above
Who can set it up: Workspace Admin
Where to find it: Admin Settings › Alerts
The Early Logout alert tells which members finished work before an agreed time. It shows where a conversation about hours, cover or workload may help.
When to use this alert
A member who finishes well before the end of the working day may have approved half day leave or a personal commitment, or the hours and the workload may not match. An end time is final only after a member stop working, so this alert is sent after the team's expected finish and the list reflects who really left early.
Use it to:
- Spot early finishes on the evening they happen.
- Apply one end-of-day cut-off consistently across a team.
- Give managers and HR the same list without anyone compiling it by hand.
Example alert setup
Field | Value |
|---|---|
Alert Schedule | Daily Notification |
Alert Type | Attendance |
Alert Name | Early Logout (Design Team) |
Variable | End Time |
Condition | less than equals |
Compare With | Custom |
By | 05:30 PM |
Apply alert on | Custom: Monday to Friday |
Whom to monitor | Individual members, teams or the entire organisation. In this example: the Design Team |
Who gets notified | Individual, Reporting Manager, All Admin, Custom |
When to send | Same day at 07:30 pm |
Note: All values in this article are examples. Times, hours and percentages are sample values to help you get started. Adjust them to your own working hours, roles and policies. They are not benchmarks or recommendations for any industry.
How to set it up
- Open the alert settings: go to Admin Settings › Alerts.
- Click "Create New" button
- Choose the Alert Schedule: Daily Notification.
- Set the Alert Type to Attendance and enter an Alert Name, for example "Early Logout (Design Stuido).
- Set the condition:
- Variable: End Time
- Condition: less than equals
- Compare With: Custom
- By: 05:30 PM
- Choose Apply alert on: Custom, then select Monday to Friday.
- Choose whom to monitor: under Applicable to, select Teams, then choose Customer Support.
- Choose who gets notified: Individual, Reporting Manager, All Admin, Custom
- Set when to send: Same day at 07:30 pm.
- Save the alert and activate it.
How the rule is evaluated
End Time is the time a member's day ends. Because the condition is less than equals, an end at exactly 05:30 PM also triggers the alert. In plain English: the alert lists every member of Design Team whose day ended at 05:30 PM or earlier.
Set the value to the team's end time minus the margin you want to allow. For a 06:30 PM finish and a one-hour margin, use 05:30 PM.
Send the alert after the team's expected finish. An End Time is final only once a member has stopped working. If the alert ran while the team was still at work, a member active at 05:25 PM could show an End Time at or before 05:30 PM and be listed by mistake. Sending at 07:30 pm, half an hour after the expected finish, avoids this.
Worked example
Rule: End Time is less than equals 05:30 PM.
Member | End Time | Triggers? |
|---|---|---|
Harsh Vora | 05:05 PM | Yes |
Farah Khan | 05:30 PM | Yes (equals the value) |
Tanvi Joshi | 05:48 PM | No |
Divya Menon | 06:32 PM | No |
Nikhil Bansal | 07:15 PM | No |
What recipients receive
Recipients receive an email naming the members who met the condition.
Dear User,
Please be informed that the 'Early Logout (Design Team)' alert has been triggered. Currently, 7 out of 64 users have met the following criteria(s):
End Time is less than or equal to custom value of 05:30 PM
For a comprehensive view, please refer to the attached CSV file with detailed information. You can adjust the alert settings here.
We hope this information assists you in identifying trends, making informed adjustments, and supporting a balanced, productive environment for your team.
Best regards,
Flowace Team
Choosing recipients and timing
Field | Recommendation | Why |
|---|---|---|
Who gets notified | Individual, Reporting Manager, All Admin, Custom | The member is aware, the manager can follow up, and HR sees the pattern. Add All Admin if your Admins review attendance for every team. |
When to send | Same day, 07:30 pm | Half an hour after the team's expected finish, so End Times are final. |
Apply alert on | Monday to Friday | The team's working week. |
Reading the results: common scenarios
What you see | What it may mean | What to do |
|---|---|---|
One member listed once | Approved early leave, an appointment or a personal commitment | Usually no action; note the pattern. |
The same member on several days | A changed routine or a workload that does not fit the day | Check in about hours and workload. |
Several members on one day | A shared cause such as a transport disruption or an early office closure | Check the cause before addressing individuals. |
A member whose tracker stopped early | The End Time reflects the last tracked time | Check that the tracker is running |
Good to know
- Choose the day carefully. If every day of the week is selected, the alert also runs on weekends and holidays for everyone who was not working.
- Values are per team or role. Different teams work different hours; set a separate alert for each.
- Alerts follow your workspace settings. Working days, shifts or the time zone configured for your workspace decide when an alert runs.
- Run it after the expected finish. Choose an execution time later than the end of the working day, so no one still at work is listed.
- Approved early-sign-off is not a pattern. Look at several days before drawing conclusions.
FAQs
- Are the values in this article fixed?
No. The times, days and recipients in this article are examples. Change By, Apply alert on, Whom to monitor, Who gets notified and When to send to match your company's working hours and policies, and edit them whenever your policies change.
- Does an end at exactly the value I set trigger the alert?
Yes. The condition is less than equals, so an end at exactly the value is included.
- Why was a member who left early not listed?
Check that the day is selected under Apply alert on, that the member is within Whom to monitor, and that an end time was recorded.
- Can I send it to the member only?
Yes. Select only Individual under Who gets notified.
- Can more than one person receive the alert?
Yes. You can select several options under Who gets notified, and Custom lets you choose specific people.
Related articles
How to Set Up Custom Alerts in Flowace
Need more help? Reach out to support@flowace.ai and our team will be happy to assist.
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Updated on: 21/10/2026
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