Setting Up the HRIS Integrations

Connect your HRIS or HRMS to Flowace to automatically sync employees, departments, teams, reporting lines, and leave records, with no manual data entry required.

Before you start:


You'll need:

  • Admin access to Flowace
  • Your HRIS server URL
  • HRIS username and password with API access


What gets set up:

  • Employee, company & department sync
  • Welcome emails
  • Team mapping and reporting lines/reports to
  • Leave sync and more


Step-By-Step


  1. Open the integration setup

Go to Admin Settings > Integration and click New Integration in the top right corner.





  1. Find your HRIS tool

You'll land on the Select Application screen. Stay on the HRIS tab and search for the tool or scroll through the list to find it. In this example, the tool selected is Oracle HCM






  1. Review and accept the connection terms

Selecting Oracle HCM opens a consent screen from Knit, Flowace's integration partner. It confirms that your credentials stay secure, that Knit only performs the data operations you allow, and that your data is never sold. Review the terms and click Continue.




  1. Enter your HRIS credentials (Oracle HCM in this example)

Fill in your Server URL, Username, and Password. Each field has a "How do I find this?" link if you're not sure where to look



  1. Set up notifications

Decide whether new employees should receive a welcome email as soon as they're synced into Flowace, or be added silently.




  1. Choose which companies and departments sync

By default, every employee syncs over. Narrow this down if you only want specific companies or departments included.

  • Companies: All companies or specific ones
  • Departments: All departments, or only specific ones
Names must be typed exactly as they appear in your HRIS tool. An exact match is required




  1. Map teams and reporting lines

Choose how teams and managers carry over from Oracle HCM into Flowace.

  • Team mapping: matches employees to Flowace teams based on department; leave off to manage teams manually
  • Reporting Lines: sets each employee's manager to match their HR record





  1. Turn on Leave sync

Enable 'Sync approved leaves' so approved leave in Oracle HCM automatically updates attendance in Flowace. New leave types are created the first time they're seen. This does not affect payroll.




  1. Add extra profile fields

If Oracle HCM tracks them, you can pull in additional employee details

  • Include middle name: adds it to employee's full name
  • Include sub-department: adds it when available





  1. Review and Go-Live

The final screen summarizes every setting you've chosen across notifications, sync scope, team mapping, and leaves. Nothing syncs until you confirm; use Edit next to any section to make changes. When everything looks right, click Go live.





That's it, you're connected


Your HRIS tool will now sync with Flowace based on the settings you confirmed. You can revisit and adjust any of them at any time from Admin Settings > Integration.


Please Note: if the sync frequency is set to 1 day and a new user is created on the HRIS platform, the user will not be reflected in Flowace immediately. The user will be created in Flowace during the next sync cycle, so it can take up to 24 hours

© Flowace Technologies Pvt Ltd | flowace.ai

Updated on: 01/09/2026

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