Task Time Report

At a Glance

Before generating the report, you make five configuration decisions. Each one shapes what data appears and how to interpret it.

Setting	Options	Key Question it Answers
View By	Client / Project / Task	Which entity should I search and filter the report by?
Report Type	Total Summary / Daily Breakdown / Detailed Activity Log	Do I want period totals, a day-by-day view, or a granular entry-level drill-down?
Billing Filter	Billable / Non-Billable / Both	Should I see only billable hours, internal hours, or everything?
Shift Scope	Full Day / Shift Hours Only	Should pre- and post-shift task hours count?
Time Format	Decimal Hours (2.5) / Hours:Minutes (2:30)	How should time values be displayed in the report?

What is the Task Time Report

The Task Time Report gives you a consolidated view of how employee time is logged against clients, projects, and tasks, along with the price and cost value of that time. It is the primary report for billing, project accounting, and effort analysis in Flowace.

The report works across three levels of granularity, controlled by the Report Type setting: a period-level summary, a day-by-day breakdown, and a granular entry-level log with timestamps and application data. Choose the level that matches the question you need to answer.

If you are a...	You will typically use this report to...
Client Services / Account Manager	Review total billable hours and revenue value logged against each client. Verify that task time aligns with engagement commitments before issuing invoices.
Project Manager	Track how hours are distributed across projects and tasks. Identify whether effort is concentrated on the right deliverables and flag tasks that are running over estimate.
Finance / Billing Team	Extract Price and Cost values per task and client to support invoice generation, margin analysis, and internal cost reporting.
Team Lead	Monitor individual contributor time across billable and non-billable tasks. Compare task-level effort across team members to identify workload imbalances.
Individual Employee	Verify your own logged task hours, review how time is split between billable and internal work, and ensure entries are attributed to the correct client and project.

Understanding the Report Columns

The table below describes every column that appears in the downloaded report. All columns are present across the Total Summary and Daily Breakdown report types. The Detailed Activity Log adds additional columns for timestamps and application data, described at the end of that section.

Column	What it Shows
Member Name	The name of the employee whose task time entry is recorded in that row.
Team	The team the employee belongs to in Flowace (e.g. DEV, QA, Design, Sales).
Prefix Name	A custom grouping label configured above the Client level in the Flowace hierarchy. Prefix is fully flexible and can represent any logical grouping relevant to your organisation, such as an industry vertical, business division, geography, or account tier. One client belongs to one Prefix. For example: BFSI > Apex Financial Group, or Technology > NovaTech Solutions.
Client	The client against whom the task time has been logged. All time entries in the report roll up to the Client level at minimum.
Project	The project within the client engagement that the task belongs to. A client can have multiple active projects running in parallel.
Task	The specific task within the project against which the employee logged their time.
Billable Type	Indicates whether the time entry is classified as Billable or Non-Billable. Billable entries contribute to the total Billable Hours, and you can view the corresponding price and cost by filtering based on billable or non-billable types.
Time / Duration	Total hours logged against the task by an employee for the selected period. Displayed in the format chosen at report generation: Decimal Hours (e.g. 12.50) or Hours:Minutes (e.g. 12:30).
Price	The value of a time entry is determined by multiplying the time spent by the rate set for the employee. This value represents what is billed to the client. Please note that values are provided for both billable and non-billable entries. Non-billable entries can be filtered out and excluded from reports.
Cost	The internal cost of the time entry, calculated as Time multiplied by the employee cost rate configured in Flowace. Represents what the work costs the organisation to deliver. Populated for both Billable and Non-Billable entries.

View By

View By is a search filter you apply before generating the report. It lets you scope the report to a specific entity rather than pulling all data across the selected date range and members.

View By Option	What it Does
Client	Search and filter the report to show only time entries associated with a specific client. Useful when preparing a client-specific billing summary or account review.
Project	Search and filter to a specific project within a client. Use this when you want to isolate effort on a single engagement or deliverable.
Task	Search and filter to a specific task name. Use this when investigating time logged to a particular task across multiple team members or dates.

💡 Pro Tip: Leave the View By search field blank to generate the report across all clients, projects, and tasks for the selected members and date range.

Report Types

Report Type controls the granularity of your data. The three options answer progressively more specific questions about the same underlying time data.

Total Summary

Shows one row per employee per task, with all hours aggregated across the full selected date range. If an employee logged time to the same task on five different days, those five entries collapse into a single row showing the total hours, price, and cost for that task over the period.

Best for: Finance teams generating billing summaries. Account managers reviewing total effort per client. Managers doing a quick performance check across the team.

SAMPLE: Total Summary, Apr 22 to 28 2026, Billing Filter: Both, Shift Scope: Full Day

Name	Team	Prefix	Client	Project	Task	Billable Type	Time	Price	Cost
Arjun Mehta	DEV	Technology	NovaTech Solutions	Cloud Infrastructure Rollout	Backend API Development	Billable	12.50	18,750	11,250
Arjun Mehta	DEV	BFSI	Apex Financial Group	Core Banking Modernisation	Requirements Gathering	Billable	4.00	6,000	3,600
Priya Sharma	QA	Technology	NovaTech Solutions	Cloud Infrastructure Rollout	QA and Regression Testing	Billable	8.00	9,600	6,400
Meera Nair	Design	Healthcare	Meridian Healthcare	Patient Portal Redesign	UI Design Review	Billable	6.50	9,750	5,525
Karan Verma	DEV	BFSI	Apex Financial Group	Core Banking Modernisation	Backend API Development	Non-Billable	2.00	3000	2,700
Karan Verma	DEV	Healthcare	Meridian Healthcare	Patient Portal Redesign	Client Presentation Prep	Billable	2.00	3,000	1,800

Daily Breakdown

Shows one row per employee per task per day. The same task appears as separate rows for each date on which time was logged, making it straightforward to see how effort on a task was distributed across the working week.

Best for: Project managers tracking daily effort on a task. Team leads identifying days with low output. Clients or stakeholders who want a day-wise effort record.

SAMPLE: Daily Breakdown for Arjun Mehta, Backend API Development, Apr 22 to 28 2026

Name	Team	Client	Project	Task	Date	Billable Type	Time	Price	Cost
Arjun Mehta	DEV	NovaTech Solutions	Cloud Infrastructure Rollout	Backend API Development	Tue Apr 22	Billable	2.50	3,750	2,250
Arjun Mehta	DEV	NovaTech Solutions	Cloud Infrastructure Rollout	Backend API Development	Wed Apr 23	Billable	3.00	4,500	2,700
Arjun Mehta	DEV	NovaTech Solutions	Cloud Infrastructure Rollout	Backend API Development	Thu Apr 24	Billable	2.50	3,750	2,250
Arjun Mehta	DEV	NovaTech Solutions	Cloud Infrastructure Rollout	Backend API Development	Fri Apr 25	Billable	2.50	3,750	2,250
Arjun Mehta	DEV	NovaTech Solutions	Cloud Infrastructure Rollout	Backend API Development	Mon Apr 28	Billable	2.00	3,000	1,800

The Daily Breakdown for this task shows 12.50 total hours across five working days, which matches the Total Summary row for the same task. Daily Breakdown and Total Summary always reconcile at the period level.

Note: Shows one row per individual time entry, with exact start and end timestamps, the application used, and the URL accessed during that entry. This is a further drill-down into the Daily Breakdown: where the Daily Breakdown shows total hours per task per day, the Detailed Activity Log breaks that day down into each individual work session recorded by Flowace.

Billing Filter

Billing Filter controls which time entries appear in the report based on whether they are marked as billable or non-billable in Flowace. It affects all three report types.

Filter	What it Shows	When to Use
Billable	Only time entries marked as billable.	Reviewing hours to invoice a client. Produces the cleanest view of revenue-generating work.
Non-Billable	Only time entries marked as non-billable.	Auditing internal effort such as admin, training, or internal project work not charged to a client.
Both	All time entries, billable and non-billable.	Getting a complete picture of where employee time went, including both client-facing and internal work.

Shift Scope

Shift Scope determines whether task time logged outside the employee's scheduled shift window is included in the report. It affects the Time, Price, and Cost values across all three report types.

Scope	What it Counts
Full Day	Counts all task time logged across the employee's complete logical workday, from Day Start to Day End. Pre-shift and post-shift task entries are included. Price and Cost values reflect the full day's logged effort.
Shift Hours Only	Counts only task time logged within the employee's scheduled shift window. Task entries before Shift Start or after Shift End are excluded. Price and Cost values reflect shift-window effort only.

💡 Pro Tip: Use Full Day for client billing to ensure all logged task time is captured regardless of when it occurred. Use Shift Hours Only for internal compliance or payroll reviews where only in-shift effort should count. If you need to compare both scopes for the same team, run the report twice with different Shift Scope settings and export both.

Which Combination Should I Use?

Use the table below to match your goal to the right configuration.

My goal is to...	Report Type	Billing Filter	Shift Scope	Notes
Get a complete billing summary for a client	Total Summary	Both	Full Day	Start here for most billing and account reviews
Prepare a client invoice	Total Summary	Billable	Full Day	Billable only; Full Day captures all logged task windows
Analyse margin across a client engagement	Total Summary	Both	Full Day	Compare Price vs Cost columns per task to assess profitability
Track daily effort distribution on a task	Daily Breakdown	Both	Full Day	Shows exactly how hours were spread across each working day
Investigate a low-output day for an employee	Daily Breakdown	Both	Full Day	Filter by member and narrow the date range for a focused audit
Deep-audit individual time entries with timestamps	Detailed Activity Log	Both	Full Day	Most granular view; shows app, URL, and exact start and end times per entry
Review internal non-billable effort by team	Total Summary	Non-Billable	Full Day	Surfaces tasks that are consuming time without generating revenue
Check task hours within shift windows only	Any	Both	Shift Hours Only	Excludes pre- and post-shift entries; useful for compliance and payroll
Search for all work logged to a specific client	Use View By: Client search filter			Filter before generating to scope the report to one client or project
Compare billable output across team members	Total Summary	Billable	Full Day	Run across all members; sort by Price to rank by revenue contribution

Updated on: 30/04/2026

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