Flowace Reports: A Guide to What to Use and When
Flowace reporting covers three core use cases: workforce attendance and hours, app and URL activity, and task-level billing and project accounting. This document gives a concise overview of all three reports, explains what each one answers, and helps you pick the right report for your question. Follow the links at the end for full column definitions, configuration walkthroughs, and sample outputs.
The Three Core Reports
Report | Use Case | The Central Question |
|---|---|---|
Workforce Efficiency Report | Attendance and hours | How long did the team work? Were they on shift? How was time split across active, productive, and task hours? |
Web App Usage Report | App and URL activity | Which apps and websites did employees use? How much time went to productive vs. unproductive tools? |
Task Time Report | Billing and project accounting | How many hours were logged against each client and task? What is the billable value and internal cost? |
1) Workforce Efficiency Report
Title | Details |
|---|---|
What it covers | Attendance, shift hours, and hour distribution per employee. Summarises logged, active, away, idle, productive, unproductive, task, and billable hours across a selected period. Does not show individual apps or task-level billing values. |
Report types | Aggregated (period totals per employee), Daily (one row per employee per day), Monthly (calendar view of logged hours, active hours, and more). |
Key settings | Shift Scope (Full Day or Within Shift Window), Leave and Holidays (Include or Exclude Time Off Days), Time Format. |
Best for | HR reviewing attendance and leave patterns. Managers doing performance check-ins. Admins generating payroll-ready shift summaries. Employees verifying their own records. |
Key questions | Did the team work their expected hours? What proportion of active time was spent on productive tools and tasks? Which days had attendance gaps or low output? |
Full Guide: Workforce Efficiency Report
2) Web App Usage Report
Title | Description |
|---|---|
What it covers | Row-level app and URL activity per employee. Each row shows one employee's time on one application or website, with its Work Category and Productivity Label (Productive, Neutral, or Unproductive). Does not aggregate -- it is a drill-down tool. |
Key settings | Productivity Filter (Productive, Neutral, Unproductive -- select one or more), Shift Scope, Leave and Holidays, Time Format. |
Best for | Managers flagging unproductive tool usage. HR and compliance auditing policy adherence. Admins reviewing productivity classifications. Employees checking their own app history. |
Key questions | Which apps are consuming the most time? Is any unproductive tool usage occurring? Which apps are uncategorised and need a label assigned? |
Full Guide: Web App Usage Report
3) Task Time Report
Title | Description |
|---|---|
What it covers | Time logged against clients, projects, and tasks -- with Price (amount billed to the client) and Cost (internal delivery cost) per entry. The only report that surfaces financial values alongside task hours. |
Report types | Total Summary (period totals per task per employee), Daily Breakdown (one row per task per day), Detailed Activity Log (individual time entries with timestamps, application, and URL). |
Key settings | Billing Filter (Billable, Non-Billable, or Both), View By search (scope to a specific Client, Project, or Task before generating), Shift Scope, Time Format. |
Best for | Finance and billing teams preparing invoices. Account managers reviewing client effort. Project managers tracking task-level hours. Team leads comparing billable vs. non-billable output. |
Key questions | What is the total billable value for a client this month? How does project revenue compare to delivery cost? Which tasks are consuming non-billable hours? |
Full Guide: Task Time Report
Which Report Should I Use?
My goal is to... | Use This Report | Notes |
|---|---|---|
Check if the team worked their scheduled hours | Workforce Efficiency | Use Shift Hours Only for the cleanest in-shift view; Aggregated type for a period summary |
Audit attendance on a specific date including leave status | Workforce Efficiency | Daily type with Include Time Off Days shows Working Day, Leave, Holiday, and Weekly Off per row |
See which apps and websites an employee spent time on | Web App Usage | Row-level app and URL data with Work Category and Productivity Label per entry |
Identify employees spending time on unproductive tools | Web App Usage | Filter by Unproductive Label; narrow to a member and date range for a focused view |
Find apps that have not been classified yet | Web App Usage | Filter by Neutral Label to surface uncategorised apps for admin review |
Prepare a client invoice for billable hours | Task Time | Total Summary with Billing Filter: Billable; shows hours, price, and cost for billable tasks only |
Analyse project margin (revenue vs. delivery cost) | Task Time | Compare Price and Cost columns in Total Summary to assess profitability per task or client |
Track day-by-day effort on a task or project | Task Time (Daily Breakdown) | One row per task per day; use View By search to scope to a specific client or project first |
Calculate payroll-relevant in-shift hours | Workforce Efficiency | Aggregated type, Shift Hours Only, Exclude Time Off Days -- cleanest payroll-ready combination |
Compare billable output across team members | Task Time | Total Summary with Billing Filter: Billable; sort the Price column to rank by revenue contribution |
Investigate what an employee was doing on a specific date | Web App Usage or Task Time | Web App Usage for app-level activity; Task Time Detailed Activity Log for task and timestamp evidence |
© Flowace Technologies Pvt Ltd | flowace.ai
Updated on: 30/04/2026
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