How to configure Productivity Alerts

Title: How to Configure Productivity Alerts

Overview

Productivity alerts help you automatically monitor time‑based metrics (e.g. high productive time, low productive time) across employees or teams, and notify relevant stakeholders when thresholds are crossed. This guide walks you through each step of the configuration, and explains each field in the setup.

Step‑by‑Step: Admin Setup of Productivity Alert

Pre‑requisite: You must have administrative privileges to access “Admin Settings” and “Alerts” configuration in your system.

1. Open the Alert Configuration Panel

In the top‑right corner of the interface, click your user name to open your account menu.

From that menu, select Admin Settings to go to the administrative panel.

In the admin panel, find and select Alerts.

Create a New Alert

Click Create New.

Fill in the basic and mandatory fields:

Field	What to Pick / Enter	Example / Notes
Alert Schedule	Choose whether this alert should run Daily or Weekly (or other frequency supported)	e.g. “Daily”
Alert Type	Set this to Productivity (since this is a productivity‑based alert)	—
Alert Name	A descriptive name so users/admins understand what is being monitored	e.g. “High Productive Time Alert”, “Low Productive Time Warning”

3. Configure the Alert Conditions (Configuration Fields)

Here you set what metric is being monitored, what threshold / condition, and who this applies to.

Field	Purpose	Example / Explanation
Variable	The metric or KPI to evaluate (e.g. Productive Time, Idle Time, Focus time)	e.g. “Productive Time”
Condition	The comparison operator (e.g. >, <, >=, <=, = )	e.g. “>=”
Compare With	The baseline or threshold to compare the variable against	e.g. “5 hours”
By (Units / Terms to Time)	The unit or granularity (hours, minutes, percentage)	e.g. “hours”
Apply Alert On	The target: whether this applies to user, team, department, etc.	e.g. “Team level”, “Individual user”
Days	On which weekdays this alert runs (e.g. Mon–Fri, All days)	e.g. “Monday, Tuesday, … Friday”

4. Whom to Monitor

In this step, you choose the scope of the alert — whose productivity the alert should evaluate.

All members — monitor everyone in the system
All teams — monitor across teams
Specific employees — pick particular user(s)
(Optional) Exclude some roles if needed

5. Who Gets Notified

Define who should receive the alert notification when the threshold is crossed:

Individual user(s) — the person(s) being monitored
Reporting Manager — direct manager of the user(s)
As per Hierarchy — up the chain in org structure
All Admins — all admin users in the system
Custom — manually choose specific email / users

6. When to Send the Alert Notification

Configure the timing of the notification relative to when the metric is evaluated.

Field	What to Choose	Example / Reasoning
Execution Day	Should the alert be sent on the Same Day or Next Day after evaluation?	e.g. “Next Day” (so you get a summary for yesterday)
Execution Time	The time of day when the alert is actually dispatched	e.g. “08:00 AM”

7. Save / Enable the Alert

After filling in all required fields and verifying, click Save, Enable, or Activate (depending on UI). The alert will now run on the schedule you configured and send notifications when conditions are met.

Updated on: 14/10/2025

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