How to Enable Screenshots Permission at Flowace:

✅ Steps:

• Click on your name in the top right corner to open Account Settings.

• Select Admin Settings.
• In the left navigation menu, choose Permissions.

• Locate and click on the Screenshot option.

• Toggle Screenshots permission to On.

• Enter your desired interval (for when screenshots should be taken).

• Click Save to apply your changes.

Screenshot Permissions Settings

The Screenshot Permissions section in Flowace allows admins to configure how and when screenshots are captured for different team members. Below are explanations for the key controls:

1. On/Off

• Purpose: Enables or disables screenshot tracking for the selected user.
• When ON: Flowace automatically captures screenshots of the user’s screen based on the set interval.
• When OFF: Screenshot capturing is paused for that user.

2. Interval

• Purpose: Sets how frequently screenshots are taken while tracking is enabled.
• Value: The number (in minutes) determines the gap between consecutive screenshots.
• • For example:
  • • 5 → A screenshot is captured every 5 minutes.
    • 10 → A screenshot is captured every 10 minutes.

Tip: Choose shorter intervals for higher visibility, or longer intervals to reduce data volume and increase privacy.

3. Hide Icon

• Purpose: Allows admins to decide whether users see the Flowace tracking icon on their screens.
• When Enabled: The Flowace icon is hidden from the user’s view while screenshots are being captured (“silent” mode).
• When Disabled: The Flowace icon remains visible, indicating that tracking is active.

Each time you make a change, don’t forget to click SAVE to apply the settings.

Screenshot Activity Dashboard Overview:

Once screenshot tracking is enabled for a user in the Permissions > Screenshot settings, the captured screenshots and related activity metrics can be viewed under the Screenshots section of the Flowace dashboard.

This page provides an overview of how employees spend their tracked time, visualized through automatic screenshots and categorized productivity data.

1. User Information

At the top, you’ll see the selected user’s profile with options to:

• Select a date range to view activity.
• Filter by timezone.

2. Time Summary Metrics

Flowace summarizes the day’s activity into the following key time metrics:

3. Screenshot Timeline

Screenshots are displayed hourly (e.g., 9:00–10:00 AM) with:

• Timestamped screenshots showing what was on the user’s screen.
• Activity percentages below each screenshot:
• • 💻 Keyboard/Mouse activity level (e.g., 0%, 5%, 23%).
  • ⏱ Engagement indicators showing productivity during that minute.

Example:

At 9:42 AM, the user’s screenshot shows a task board, with 0% activity — likely reading or viewing a task.

At 9:54 AM, another screenshot shows a meeting screen, with 25% activity — indicating moderate engagement.

4. Screenshot Retention

By default, screenshots are retained for 30 days, after which they are automatically deleted to maintain privacy and storage efficiency.

5. Relation to Settings

• The On/Off toggle from the admin panel controls whether screenshots appear here.
• The Interval setting defines how frequently each screenshot is captured (e.g., every 5 or 10 minutes).
• The Hide Icon setting determines if the user is aware that screenshots are being taken.

📝 Notes

• Make sure you have the necessary admin privileges to access the Admin Settings area.
• The screenshot interval determines how frequently automatic snapshots are captured.
• After enabling, you may want to notify users so they’re aware of the change. (Optional)

Related articles: [How to capture screenshots silently on the interactive mode?] — click to learn more.

Updated on: 12/11/2025