How to Apply for Leave

Applying for leave in our system is simple. Just follow these steps:

1. Go to the Leave Management Section

• Open the Leave Management section from your dashboard.

2. Start a New Leave Request

• Click on the “Add Leave” button under the Apply Leave tab.

3. Select the User

• Admins: Can apply leave for any user in the organization.
• Employees: Can apply leave for themselves or others, depending on their permissions.

4. Choose the Date Range

• Pick the start date and end date of your leave.
• The system will automatically calculate the number of days based on your selection.

5. Select the Leave Type

• Choose the type of leave from the dropdown menu (e.g., Sick Leave, Casual Leave, Earned Leave).
• The system shows the available balance for each leave type.

6. Pick the Day Type

• Full Day – Take the entire day off.
• Half Day – Take either morning or evening off.
• • You can apply two half days (Morning + Evening) on the same day.
  • If a half day is already applied, the full-day option will be disabled for that date.

7. Add a Reason

• Enter a short, valid reason for your leave request.

8. Submit Your Request

• Click Save/Submit.
• Your leave status will show as Pending until reviewed.
• The leave count will be deducted for the selected type.

9. What Happens After You Apply

No Approval Flow Configured

• Your request goes directly to the Admin.
• The admin can:
• • Approve → Status changes to Approved
  • Reject → Status changes to Rejected, and the leave balance is restored.

Approval Flow Configured

• Your request is routed to the designated approvers.
• They can approve or reject it, following the same rules as above.

10. Deleting Leave Requests

• Pending Leave:
• • Employees can delete their own requests.
  • Admins can delete anyone’s leave.
  • Leave balance is restored.
• Auto-Approved Leave:
• • Past or Current Leaves: Only admins can delete them.
  • Future Leaves: Both admins and employees (for their own requests) can delete.
  • Deleting restores the leave balance.

11. Check Leave Transactions

Every leave action is recorded for transparency.

Here’s what you’ll see in the Leave Transactions log:

• Positive (+) → Leaves added or restored
• Negative (−) → Leaves used

12. Manual Leave Adjustments

• If allowed by your company’s policy, admins can manually adjust leave balances:
• • Add extra leaves (+)
  • Deduct leaves (−)
• These changes are applied immediately and shown in your transactions.

• The system blocks overlapping or conflicting requests (e.g., full day + two half days on the same date).
• Manual grants are one-time adjustments only.
• You cannot apply leave on weekly offs or holidays.
• Leave cannot be applied if there’s already a pending request for that date.

How to configure User Policy – Weekly Off, Holiday & Leave Configuration?

How to configure Leave Aprroval?

Leave Management FAQ

Updated on: 22/09/2025